6 Things You Need to Know about OSHA’s Revised Reporting Rule

By Al Capps, Safety Services Consultant

By Al Capps, Safety Services Consultant

In September 2014, the Occupational Safety and Health Administration (OSHA) revised its injury reporting rule. Here are six things you need to know about the rule:

1. The effective date is Jan. 1, 2015.

2. The revised rule applies to all employers under OSHA jurisdiction, even employers who are exempt from routinely keeping OSHA records due to company size or industry (see number 5 below).

3. The revised rule expands the list of injuries that employers must report to OSHA.

Current rule:

– All work-related fatalities

– All work-related hospitalizations of three or more employees

Revised rule:

– All work-related fatalities

– All work-related in-patient hospitalizations of one or more employees

– All work-related amputations

– All work-related losses of an eye

Employers must report work-related fatalities within 8 hours of finding out about it.

For any in-patient hospitalization, amputation or eye loss, employers must report the incident within 24 hours of learning about it.

Only fatalities occurring within 30 days of the work-related incident must be reported to OSHA. Further, for an inpatient hospitalization, amputation or loss of an eye, incidents must be reported to OSHA only if they occur within 24 hours of the work-related incident. For a definition of in-patient hospitalization, see page 56 at https://www.osha.gov/recordkeeping2014/NAICSReporting.pdf.

4. Employers can report injuries to OSHA two ways:

  • Call OSHA’s 24-hour hotline at (800) 321-OSHA (6742).
  • Call the closest OSHA area office during normal business hours.

5. The revised rule also updates the list of industries that are exempt from the requirement to routinely keep OSHA injury and illness records due to relatively low occupational injury and illness rates.
For more information, visit https://www.osha.gov/recordkeeping2014/records.html.

6. More information about the new rule is available at https://www.osha.gov/recordkeeping2014/reporting.html.

About the author
Al Capps is a professional engineer who previously served as an industrial hygienist for the Occupational Safety and Health Administration (OSHA). In that role, he conducted health and safety investigations, including air, noise and heat monitoring, as well as safety hazard recognition. Prior to joining OSHA, Al worked in the water quality division of the Texas Commission on Environmental Quality (TCEQ), where he conducted audits of municipal pretreatment programs, wastewater plan reviews and community outreach. As a Texas Mutual safety services consultant, Al partners with Central Texas employers to prevent workplace accidents and their associated costs. Al is a professional engineer who earned his bachelor’s degree in chemistry from the University of Texas.

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