‘Tis the Season for OSHA Recordkeeping

‘Tis the Season for OSHA Recordkeeping

It’s almost time for businesses across the country to post their Summary of Work-Related Injuries and Illnesses, more commonly known as the OSHA 300 Log. To make things easier, Texas Mutual’s safety services support center put together this list of FAQs our representatives typically receive as OSHA recordkeeping season ramps up.

Q: What is the OSHA 300 log?

A: It is a record of serious injuries and illnesses your business experienced during the year. The log presents a snapshot of recordable injuries. It does not include identifying information, such as the employee’s name.

Q: Where can I get the log?

A: You can download the OSHA 300 log on OSHA’s website.

Q: When am I required to post the form, a where do I have to post it?

A: You are required to post the OSHA 300 log between February 1 and April 30 of every year, even if you experienced no recordable injuries during the previous year. OSHA requires employers to post the form in a common area where notices to employees are usually posted.

Q: Can I use the loss runs my workers’ comp carrier provides to complete the log?

A: No. Your loss runs may not match the information you are required to include on your OSHA 300 log. Remember, not all recordable injuries are filed as workers’ comp claims.

Q: What if an injured employee’s lost time started in 2015 and carried over into 2016? Do I have to record the injury on my 2015 log and my 2016 log?

A: No. All lost time for an injury that occurred in 2015 should be recorded on the 2015 log. If the injured employee is still out on Feb. 1, 2016, estimate the total number of days you expect them to be out, and record that number on your 2015 log. For recordkeeping purposes, OSHA places a 180-day maximum on lost work days.

Q: How can I calculate my incident rate?

A: You can calculate your incident rate by using this formula: Total number of injuries and illnesses X 200,000 / Number of hours worked by all employees = Total recordable case rate. The Bureau of Labor Statistics website offers more information about calculating incident rates, as well as a convenient incident rate calculator.

Q: If we have multiple office locations, does each location fill out the OSHA 300 log and post the summary?

A: You must keep a separate OSHA 300 log for each establishment that is expected to be in operation for one year or longer.

Q: We have temporary locations. Do they fill out the OSHA 300 log, or is it just the main location that fills it out?

A: You must keep a separate OSHA 300 log for each establishment that is expected to be in operation for one year or longer. If you have locations that will be in operation less than one year, you do not have to keep separate OSHA 300 logs. You may keep one log that covers all of your short-term establishments. You may also include the short-term establishments’ recordable injuries and illnesses on an OSHA 300 log that covers short-term establishments for individual company divisions or geographic regions.

Q: Our agency provides temporary workers. If our employees get injured on a host employer jobsite, who is responsible for recording the injuries?

A: OSHA requires the employer who provides day-to-day supervision to record temporary worker injuries. That typically means the host employer is required to record the injury.

More questions?

For more information about recordkeeping requirements, visit OSHA’s website. The site includes a searchable database of FAQs.

Note: Texas Mutual Insurance Company offers this information as general guidance. The company does not represent the Occupational Safety and Health Administration (OSHA), nor do its employees speak on OSHA’s behalf. This guidance does not constitute legal advice. The company encourages you to review the governmental regulations and, for specific guidance, contact your local OSHA field office or consult with your legal counsel.

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